4. Click the Transactions tab. This displays a list of the current transactions
for this account. The details for each transaction include memo indicator,
posting date, transaction date, transaction type, batch number,
our
reference, customer reference, the due date for invoices, exchange rate if
foreign currency account, the goods,VAT and total amounts, the amount
paid, the outstanding amount and the cumulative balance on the account.
Use the Back and Forward buttons to move through the pages of
transactions if there are more than one.
5. Click the History button to display completed transactions for this account,
or Future to display any future postings.
6. You can click the column headings to re-sort the display by a specific
column.
7. You can search for a particular transaction. Type the details e.g. amount,
invoice number, customer order reference etc in the box next to the Find button at the bottom left of the screen then click the icon in the toolbar
or the Find button to run the search. It searches History, Current and
Future transaction, click the Find button again to move between each.
When the transaction is found, it displays the relevant page of
transactions, with the cursor at the identified transaction line. Click here
to
view the Transaction screen/transaction search.
8. You can print a report of the transactions on this account by clicking the Print button at the bottom of the screen. A popup window appears
allowing you to choose the date range and type of transactions you want
the report to display. Click here to view an example of
this report.
9. Right-click a transaction to display the popup menu of the options
available. These allow you to apply actions or view further information
associated with the chosen transaction. The options are:
·Cancel Transaction - allows you to cancel a transaction that has
been incorrectly posted. The system automatically generates a new
transaction to reverse it. Click here for further details.
·Unallocate Transaction - allows you to undo any allocations made
against a transaction.
·Amend Reference - allows you to change the customer reference
recorded against the transaction.
·View Allocations - to show the transactions that the invoice, cash
or credit note you select have been matched to. For example, to
view which invoices a particular cheque paid. Click here
to view the Gx Sales\Allocations window.
·View Nominal Analysis - to display the nominal codes that the
transaction has been posted to. Click here
to view the Gx
Sales\Nominal Details window.
·View VAT & Discount - displays the VAT breakdown on an invoice
or credit note and shows details of settlement discount available on
an invoice. Click here to view the Gx Sales\VAT
& Discount screen.
·View Order Form - this links you to Sales Order Enquiry
allowing
you to view the actual sales order that an invoice relates to.
·View Batch Details - links to Sales Batch Enquiry allowing
you to
view details of all the transactions posted in that batch.
·View Memo - to record and view memos about a specific
transaction. A green M will appear in the first column of the
transaction line to indicate that a memo exists for this transaction.
icon in the toolbar
or the Find button to run the search. It searches History, Current and
Future transaction, click the Find button again to move between each.
When the transaction is found, it displays the relevant page of
transactions, with the cursor at the identified transaction line. Click here
to
view the Transaction screen/transaction search.